What does a consignment note look like?
A consignment note has different sheets, one for everyone involved in the transfer of hazardous/special waste.
You can get copies of consignment notes from your environmental regulator when you purchase the unique code for your shipment. Regulator supplied consignment notes are colour coded and named as reminder of which parties must get a copy of the note.
They are also carbonised so that when top copy is completed a copy of the information is made onto all the sheets.
| Copy For: | Northern Ireland | Scotland (Now an electronic version with sections corresponding to the previous sheets) |
|---|---|---|
| Pre-notification to regulator | White | White |
| Producer | Blue | N/A |
| Consignor - person having the waste removed | Green | Green |
| Carrier | Yellow | Blue |
| Consignee - the final destination of the waste | Pink | Pink |
| Deposit - (To NIEA or SEPA) | Yellow | Yellow |
You can get copies of consignment notes from your environmental regulator when you purchase the unique code for your shipment.
If you are the consignor – the person organising the movement of waste from the site it was produced, you must keep the Green Copy of the consignment note for 3 years after the movement takes place.
The different coloured copies are for the records of the others involved in the movement of the waste.
In Northern Ireland you must also send the white copy to the NIEA at least 72 hours before the waste collection takes place and keep a blue copy for the producer of the waste, if different from the consignor.
Scotland
Updated Position (June 2022) - SEPA is accepting special waste consignment notes sent in by email only - Completed notes should be submitted to: swcnreturns@sepa.org.uk
Read more on the SEPA website.
Further information:
- DAERA NI: Guide to consigning hazardous waste
- SEPA: One page editable consignment note
- Different types of collection for hazardous/special waste
- How to complete a consignment note